Wood blocks in rising height with wood stars standing on it, hand placing last

How to Build the Perfect College Application

It's only a few sheets of paper, but when it comes to attending your dream college, your college application is the most important document in the universe.

College and university admission officers typically may read thousands of applications each year. That means you have only a few minutes—maybe even seconds—to make the best possible impression. How can you do it? It helps to study the application and know what colleges look for in each part. It's only a few sheets of paper. But when it comes to attending your dream college, they're the most important documents in the universe. So make sure you have all these elements covered to craft your best college application.

Personal data

The first few items on the college application—name, address, citizenship, and so on—seem like no-brainers. But you’d be surprised how many applicants make mistakes. “There are often sections of an application that a student just omits,” says Susan Klopman, Vice President of Admissions and Financial Planning at Elon University in North Carolina. The personal data section may give you the option of stating your ethnicity, which you should do, especially if you’re a minority underrepresented at the school. You also may be asked if your parents attended the school since many colleges give special consideration to children of alumni. And don’t forget your Social Security number, which schools often use to identify applications.

Grades and test scores

The next section of your college application will ask for details about your high school. You’ll need to give your school’s ACT/CEEB number (a code used by computers when scoring SAT and ACT tests), which you can get from your guidance counselor. In this section, you must also list your SAT or ACT scores, grade point average, and often your class rank. You might be tempted to sweeten your GPA a few tenths of a point or pad your test scores a bit... Don’t. Colleges will eventually receive a transcript showing your actual grades and test scores. And you can bet colleges do not look kindly upon liars.

Related: Your Grades Don't Define You, But They Do Matter

Extracurricular activities

Most college applications require a list of the extracurricular activities and organizations you’ve participated in during high school. This doesn’t mean you should list every club meeting you’ve ever attended. “It’s better to have several that you’ve contributed to than 16 that you haven’t done much in,” says Judi Robinovitz, a certified educational planner in Boca Raton, Florida. Start by jotting down all your activities, including volunteer work, internships, part-time jobs, and other out-of-school interests. Then pare down your list to activities in which you’ve been most active. Include the amount of time you’ve spent on each activity, leadership positions you’ve held, and honors and accomplishments you’ve collected. Be specific. As a yearbook advertising director, did you sell a record number of ads and increase profits? As band president, did you convince the school administration to budget money for new tubas? It’s important to distinguish yourself from other qualified applicants. “Thousands of people are president of their class,” says Robinovitz. “You need to show what you’ve done to make your presidency special.”

Personal statement/application essay

Because the admission process is so competitive, the essay can make or break you. “Other things being equal, a really good essay could pull you into the class,” says Dodge Johnson, a college planner in Malvern, Pennsylvania. But don’t let that intimidate you. Admission officers want to gauge your writing ability, but they also want to know your personality, interests, and goals. Do not write an essay that says what you think a college wants to hear. “When you write about something you think will impress the admission committee, the phoniness is obvious,” says Michael McKeon, Dean of Admissions at Seattle University in Washington.

A great essay doesn’t need to be stuffy, either. Dr. Douglas Christiansen, Dean of Admissions at Vanderbilt University in Nashville, Tennessee, once read an essay by a student who wanted to eat a hot dog at every major league ballpark in the country. “I’ve remembered it for years,” Christiansen says. “It talked about having goals that are just for fun, because hey—life is fun!” Even if the school doesn’t require an essay, think about including a personal statement, particularly if it explains an extraordinary circumstance that has negatively affected your grades.

Professor recommendations

When choosing teachers to write your recommendations, select people who know you well. “They should be able to write more than what a wonderful student you are,” says Robinovitz. “They should be able to describe contributions you make outside the classroom.” Make an appointment to speak to each teacher (you’ll likely need at least two) and suggest that they stress a facet of your background not yet covered in the application. Give the writers a résumé or copy of your application, and give them at least a month to write the recommendation letter. As a final touch, send a thank you note once the teacher has completed a letter. Should you include recommendations from a coach, boss, or other non-teacher? Sure—as long as you’ve already secured the required number of academic recommendations. “Don’t give us seven or eight,” cautions Jim Bock, Dean of Admissions at Swarthmore College in Pennsylvania. “There is such a thing as overkill!”

Related: Who and How to Ask for College Recommendation Letters

Final tips

  • Neatness counts: “We’ve seen applications with grease stains, soda stains,” says Michelle Petro-Siraj, an Admission Director at the Catholic University of America in Washington, D.C. You might try downloading the application and filling it out on-screen, then printing out a copy and mailing it in.
  • Make copies of everything: If a college misplaces any materials, you should be able to replace them.
  • Send the application in on time: “It can affect not only whether you’re admitted but what financial aid you receive,” says Petro-Siraj.
  • Don’t give in to stress: “Try not to spend too much time worrying,” says Bock. Getting into college is an important hurdle, but don’t treat it as a life-or-death matter.
  • Don’t slack off on your grades: Colleges have access to your senior grades, and if they drop, schools may take a second look at your record—and possibly even take back an acceptance.

Related: The Top 5 College Application Deadlines You Need to Know About

A solid college application is crucial to getting into college because it gives schools a snapshot of who you are as a person and a learner. It may seem intimidating at first, but if you compile a comprehensive and thoughtful application, then you’re sure to be admitted into your dream school.

Use our College Search tool to find application deadlines and policies for all your colleges of interest.

Like what you’re reading?

Join the CollegeXpress community! Create a free account and we’ll notify you about new articles, scholarship deadlines, and more.

Join Now

Join our community of
over 5 million students!

CollegeXpress has everything you need to simplify your college search, get connected to schools, and find your perfect fit.

Join CollegeXpress
Emilie Delgado

Emilie Delgado

$2,000 Community Service Scholarship Winner, 2013

CollegeXpress has tremendously helped me in my search for financial aid opportunities as I enter my college career. It is easy to navigate and quickly narrowed down scholarships that I could apply for. Being awarded the scholarship will greatly help me in my finances regarding books and tuition. Thank you for this opportunity. Without CollegeXpress, it would have been more difficult to apply. I would recommend this site to everyone!

Abhishek Kumar

Abhishek Kumar

High School Class of 2022

As a high schooler, I know how hard it is to plan for college. You have to consider a lot of factors: SAT/ACT scores, college searches, scholarships, and more. CollegeXpress has been a helpful resource that solves all these problems. One can easily create a free account and search away. They help you search for scholarships and colleges, they have graduate program search, they have lists and rankings, and so much more. CX also has a lot of articles and advice to read—whether it’s financial aid, test prep, campus visits, internships/careers, or anything. Not only that, CX gives out free scholarship money to students who sign up and create a free CX account. I love CX and will continue to use it! Thank you CollegeXpress for making my college journey easier!



High School Class of 2019

My favorite feature of CollegeXpress is the scholarship search. As someone going out of state for college, I needed all the financial help I could get, and CollegeXpress helped me easily find scholarships I could apply for to help fund my education.



High School Class of 2021

For a long time, I've been searching everywhere to find the perfect website I can get scholarships and information from. Needless to say, I could never find the right one. That was, until I found CollegeXpress. Through my journey of finding the right scholarships for me, I was able to find articles about different things. They've all been helpful, especially in times like this! I was even able to connect with some of my favorite colleges! I love CollegeXpress. Thank you!

Nikole Dixon

Nikole Dixon

$500 Refer-a-Friend Scholarship Winner

Toward the beginning of last year, I was searching for scholarships to apply to through my school, town, websites online, and anything else I could find. I asked tons of questions [online] about scholarships and the best places to find them because I was desperate and needed as many as I could find. I came across a ton of bogus websites, but as soon as I found CollegeXpress, I knew I had to tell other people about it. It was definitely the most helpful site I came across, so I told my friends about it. CollegeXpress is definitely a website worth giving as a source.

College Matches

Colleges You May Be Interested In

Saint Joseph's University

Philadelphia, PA

Hiram College

Hiram, OH

Meredith College

Raleigh, NC